Statement of work

This part of the proposal should set out a clear and detailed statement of work for the project. It must include the following at a minimum; however, SADI may ask for more information, depending on the type of project:

• Major activities
• Expected outcomes and benefits to Canada
• Project schedule
• Cost breakdown
• Project locations
• Equipment, materials and subcontracts
• Non-eligible and non-supported activities

SADI will use the statement of work to assess and monitor the scope of work to be undertaken, the major activities and expected outcomes, project schedule and estimated costs (in total and by category).

Recipients of SADI funding will be required to report regularly on the actual progress of the project against the statement of work.

Major activities

Proposals should include the following for each of the major activity areas of the project:

• title
• description
• expected outcomes: goals of or end results arising from each
• challenges involved with each
• measures to mitigate risk.

These portions of the statement of work are intended to describe options the company is investigating for the technology development and what outcomes will be achieved as a result of each activity area.

The major activities and expected outcomes should adequately reflect the entire scope of work to be undertaken, and should be framed in terms of objectively verifiable indicators. These major activities should be exactly reflected in the project schedule and project cost breakdown.

Expected outcomes and benefits to Canada

SADI aims to strengthen the Canadian economy and the competitiveness of the aerospace, defence, space and security sectors. This section of the proposal should contain information that shows how the project will meet SADI's three objectives. In each case, the text must include details about how the company will measure the expected results.

The proposal must clearly show how the project will help accelerate R&D activity and innovation by, for example, doing the following:

• increasing the level of research and development (R&D) spending
• developing new technical knowledge in specific technology areas
• enhancing existing technologies and products (e.g. increased performance, reduced cost)
• developing new products, services or processes
• building expertise within R&D teams
• creating patents, trademarks or industrial designs.

The proposal must clearly show how the project will improve the competitive position of the company by, for example, doing the following:

• commercializing developed products, services and processes
• stimulating market launches
• creating or improving products, market share and sales growth targets
• improving productivity and efficiency
• maintaining or increasing the number of jobs
• increasing the number of new customers
• increasing the delivery of new training and programs related to R&D
• achieving company-wide product, technology and process mandates
• creating or maintaining centres of excellence
• increasing foreign investment
• encouraging new acquisitions and investments
• creating other benefits (e.g. energy efficiency, safety, national security, production efficiencies, conservation of renewable and non-renewable resources).

The proposal must clearly show how the project will lead to the development of collaborative relationships and outline the results of these activities, such as the following:

• funding to be provided to universities or colleges
• R&D related directly to the project and to be performed by universities or colleges
• course curriculum in technology areas
• teaching by company experts at universities or colleges
• work assignments in the company aimed at increasing the experience and knowledge of the students
• student recruitment
• joint R&D efforts between the company and other partners
• sharing and/or using facilities or test equipment owned by either the company or the university or college
• technology transfer and licensing.

These relationships require a commitment by both partners to increase the level of collaborative effort between them by, for example, developing new collaborations or taking an existing relationship to a new level to achieve a higher degree of knowledge and/or technology transfer. The collaboration could involve developing industry standards, making presentations at industry conferences, leading or participating in industry and technology clusters, increasing the number of Canadian suppliers, or publishing technological or scientific papers.

Project schedule

Proposals must include a project schedule that covers all the major activities that are part of the project, preferably a Gantt chart.

Milestones that are key to the project should also be listed and described (including completion dates), using Form 1: Key project milestones. SADI officials will use this information to track the progress of the project.

Cost breakdown

Proposals should include a breakdown of the costs for each major activity — both by activity and by eligible cost area — using Form 2A: Breakdown of eligible costs.

For cash flow planning purposes, proposals should include a cost breakdown that sets out the total eligible project costs by expense category for the government fiscal year (April 1 to March 31) using Form 2B: Cost breakdown by government fiscal year.

Project locations

Proposals should list all the locations at which the work is to be performed using Form 3: Project locations and costs. The work to be performed at each location and the percentage of total eligible costs that work represents should also be explained.

Equipment, materials and subcontracts

This section of the proposal should describe any equipment, materials or subcontracts required for the project.

Equipment

Companies should list on Form 4: Equipment cost breakdown any equipment with a unit cost of more than $250 000 that is required for the project and any equipment that is essential (e.g. tools and dies) but the unit cost of which, while significant, is less than $250 000.

Any special purpose equipment with a unit cost of more than $250 000 should be listed on Form 5: Special purpose equipment. See Appendix 2: Special purpose equipment for more information.

Materials

If significant, material costs should be listed and described using Form 6: Breakdown of material costs.

Subcontracts

If significant, subcontract costs should be listed and described using Form 7: Breakdown of subcontract costs.

While preparing cost information, officials should review Appendix 1: SADI project costs principles and Appendix 2: Special purpose equipment.

Non-eligible and non-supported activities

Proposals should describe the significant activities that are not eligible for SADI funding but that will have a direct impact on the progress of the project as a whole (e.g. building construction, trials or development work carried out outside of Canada). Refer to Appendix 1: SADI project costs principles for more information on non-eligible and non-supported activities.